Understanding File Synchronization

Data backup is vital to every server’s success. Operational system failure and virus breach can come unannounced and might cause problems on every server. It is the very reason why there are many data backup software available that enterprises and businesses can choose from to protect their data.  

There are currently three standard technologies used to backup data: disk imaging, file replication, and file synchronization. While many may not find the peculiarities of these three, there are significant differences between them. In this article, you will get to know more about file synchronization software.

 

What is file synchronization?  

When a system uses file synchronization software, it merely means that what happens to one file will automatically be replicated in another file. Unlike file replication wherein one data can be changed its replicate yet remains unchanged, with file synchronization, there is an automatic updating to the replicated data. 

 

What are the types of file synchronization? 

There are currently two ways to synchronize files: one-way and two-way.

 

One-way Synchronization 

The one-way synchronization is also known as file mirroring. It is one of the most common methods of data backup

 The way one-way synchronization works is effortless. One file will be considered as the source, while the other data will be the target. These two files, on different locations, are not equivalent. 

 So, when one of the files, primarily the source, changes, then the data from the source will be pushed directly to the target. This synchronization is mainly used by users who prefer that only new files are copied.

 

Two-way Synchronization 

On the other hand, the two-way synchronization provides a bi-directional process. It is just like one-way synchronization except that the operation can be done the other way around. So, even when the files in the target location change, such changes are directly mirrored to the source.  

With this type of synchronization, the two file locations are deemed to be equivalent. 

 

What are the benefits of file synchronization?

 

Accessibility 

Without a doubt, every user would want to have access to their data efficiently. With file synchronization, files from your computers can be accessed even on your laptops, mobile phones, and tablets. It removes the hassle of having to copy files and data manually.

 

Collaborative 

Another benefit of file synchronization pertains to its usage in the office. Many companies now use file synchronization to share templates, documents, and contracts, which can be seen and edited by multiple departments upon the owner’s permission. It allows for a time-efficient collaboration between employees since it reduces the chances that information is not relayed.

 

Cost and time-efficient 

File synchronization software is super cost-efficient. It allows multiple parties to collaborate on one file, which makes information and communication faster. As such, the amount of paper reduces when it comes to editing and creating the entire document.  

It is also very efficient as it reduces the time it takes for information to be relayed. Since file synchronization automatically updates any changes, there is no need for users to transfer data one by one or manually through the use of USBs.

 File synchronization has done more than just backup data. It has helped companies firmly establish a more productive system.

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